01 — Time
Standard time accounting
All professional time, including project work, consultations and travel, is tracked and rounded up to the nearest quarter-hour (0.25 hr). That is the base increment for everything we do unless a rule below says otherwise.
Where more than one rule applies, the one with the higher billing amount is used.
1A — Specialized task minimums
Some tasks take more immersion, research and review than the clock suggests. Each time one of these is done in a separate sitting, a minimum applies.
One-hour minimum per instance
1.00 hr min
Compliance & filings
Sales tax, 1099s, and any government filings or payments.
Data integrity
Reconciliations, complex data entry and cleanup projects. Each additional reconciliation (bank, credit card, investment, chart of accounts) adds a 0.25 hr minimum.
Reporting & strategy
Audit preparation, specialized financial reporting, and in-depth research.
Operational support
Payroll management, vendor and customer issue resolution, and batch invoicing.
Quarter-hour minimum per instance
0.25 hr min
Monthly close tasks: bank feeds and transaction posting, statement downloads, rules, and journal entries.
1B — Responsive support
For clients who need priority availability during the business day, or where we keep a dedicated internal email address (for example finance@company.com). Time is tracked per instance:
Task-based accounting
0.25 hr / instance
Each request, communication, project or task (or single group of tasks) is its own event, because each one needs a separate shift of focus.
Dedicated monitoring
1.00 hr / day
Where we check internal email throughout the day to stay responsive, a daily minimum applies during normal business hours. It covers the availability itself, whatever the volume.
Business-hour minimum
1.00 hr min
Responsive support during normal business hours carries a one-hour minimum. It keeps the account ready and watched, even when the task volume is low.
This lets us be available all day and answer promptly, and the invoice shows the engagement that takes.